ResultsCheck this Out (and back in)
ADXSTUDIO CMS possesses a powerful workflow engine that can implement most workflow models. The standard workflow model is based on document states and publishing roles. States, roles, and all workflow rules are completely customizable. Typical roles include contributor, publisher, reviewer, approver, and administrator. Each CMS solution can be configured with a custom list of document states to implement customized workflow models. A table of workflow permissions that outlines which users or groups (roles) have permissions to move documents from one state to another is used to ensure that documents move through a strict workflow process that is gated according to the workflow requirements. These workflow permissions are implemented in addition to the underlying Active Directory® ACL permissions that are required to change a CMS document. Workflow notification rules are implemented by another table that controls which workflow messages are sent to which user groups based on the document state transitions. The contents, and structure of the email notifications, are completely customizable. |
ADXSTUDIO CMS is designed upon a multi-version data model that supports document check-in/check-out. Each time a user updates a document, a new version is stored in the database. This allows the CMS to display previous versions of a document, and CMS authors have the ability to roll back to a previous version. To ensure that only one CMS user can change a document at any time, a check-in/check-out model is implemented. When an author has completed their changes, they check the document back in so that it becomes available to other CMS users for modification. These features work in cooperation with the workflow rules to ensure that a practical and controlled process is followed.
The web console is typically configured with additional views to support the check-in/check-out process. Views include (but are not limited to) the listing of documents that are checked-out by the current user or by other users.
ADXSTUDIO CMS has additional features that help authors publish, review, and approve documents. A preview mode is implemented in workflow CMS solutions to allow content contributors and reviewers to preview a document before it goes live. This preview mode is integrated into the site so that web pages are actually previewed within the website and all navigational interfaces are fully active. Preview mode is only available to authorized CMS users and is not accessible on the website to the general public. When an authorized CMS user is previewing the website, it is typical to place a preview notice at the top of the page and additional links that allow the user to edit the document, or change the workflow state of the current document, without having to locate the document in the web console.
The web console also allows publishers to view documents based on workflow state, documents that they have personally authored, and documents that match content review or archival rules. Full CMS capabilities are available on the documents listed in these special views.
 |  | Content locking allows mutliple content authors to safely work collaboratively throughout the publishing process. Content locking ensures that multiple authors do not overwrite each other's work and allows for authors to freeze important content areas that are under construction. |
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| | CMS content is stored in a database with full versioning capabilities. This allows content authors to review full content history and roll back changes as required. |
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| | Review content prior to it being published live to ensure it displays as intended. The preview feature shows content as it will appear on the website including updated and added navigation. |
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| | Set content release and expire dates to ensure information is published at the right time and that website content stays fresh. |
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| | Dependable ADXSTUDIO Content Security is incorporated into our web-based solutions from the ground up. Content managers can easily restrict or reveal content hierarchies for authenticated users. |
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